How to Collect, Store and Sort Your Ideas

28 November 2012

What do you do when you have a great idea? Write it down, tweet it or email a colleague?

Following the successful use of new technology, GroupMap at the WA Public Sector Innovation Forum last week, managed by IPAA WA, we would like to share its effectiveness in collecting, storing and sorting ideas.

Two local Perth boys, Jeremy Lu and Brad Ward created the social brainstorming application GroupMap, designed to make collaboration easy, “fast” and effective for groups who come together to work, learn or solve a problem.

Established in February of this year, GroupMap have recently been awarded a three month scholarship with Spacecubed and have won the Curtin University eScholar Award for 2013.

IPAA WA interviewed Jeremy Lu, who provided an insight into this technology.

GroupMap is social brainstorming, without the distraction of social networking. It was originally used for case study assessment but has now evolved to an application which allows people to share their thoughts in a safe environment and have their say in the outcomes and objectives of an organisation.”

“By fast, we mean no manual collations, immediate results from discussions, the ability to reiterate on the fly, minimal training and focussing the conversation on the problem, not the technology.”

GroupMap works by creating an electronic ‘map’ for each user using the suggestions and ideas from others. These ideas can be accepted and rejected. The application automatically combines all the individual perspectives into one overall map in real-time. The application can be used on Tablets or a PC, however users need Chrome or Safari operating systems. Jeremy did identify that further browser compatibility is flagged for future development.

The application can be used both internally (staff) to externally (wider community) by purchasing software licenses for an organisation or members can join a public map. Organisations can create customised maps for their closed community through a site licence and are scaled according to their needs.

So how could your agency use GroupMap?

  •  Agenda planning
  •  Flipped classroom activities (where the audience drives the session)
  •  Strategy and policy planning
  •  Prioritization and ranking exercises
  •  Q - storming (brainstorming the question, rather than the answer)
  •  Stakeholder mapping
  •  Product/service mapping
  •  Hazard ID and classification
  •  World Cafe style meetings

Jeremy's top 5 reasons for choosing GroupMap as a decision making tool? 

  1. We can share our thoughts anonymously and get feedback from the crowd.
  2. We can see results from the group straight away.
  3. We can spend more time discussing the problems and the outcomes and less time training.
  4. We can see relationships between ideas as well as the support for the idea.
  5. We can see where the consensus exists (or not!).

Find out more about GroupMap
- to keep up to date with tips, uses, product updates and to join our public maps.

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